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Our new Finder App for EAM – swipe left or right?

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Infor Enterprise Asset Management (EAM) involves the management and maintenance of physical assets of a company. We have developed an app called Finder. Its main goal is to facilitate the maintenance process by creating work orders more rapidly from images.

Our Finder App Solution

In Infor EAM you can schedule planned maintenances every week, month or year. Furthermore, within these maintenances you can also define task plans and routes as well as connect it to a specific asset within a system structure. One time the PM is released they will send out a work order and the maintenance can start on the defined date.

EAM with drones

Planned Maintenance with drones

So, now image that the assigned technician has received the PM work order and has to inspect some assets, maybe even with a drone! Hence, he flies the drone and takes all the possible pictures around the system.

Most certainly the drone has taken more than 50 pictures from different positions and angles. All these images are then uploaded to Infor IDM which gives us access to develop our Finder App.

Our Finder App for EAM has been developed to filter and sort these images through geo-location. By just swiping left or right you can actually decide whether another work order is needed for a human inspection or repair. Easy and quick, so that you have a more comfortable and feasible workflow.

But, how would this EAM Finder App look like? Just take a peek!

Keep track of the maintenance of your assets and let drones do the inspection for you. We are just offering you a quick way to manage your work orders and assets. So, start swiping left or right!

Text Classifier (NLP) for Infor IDM

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According to the report published by The Radicati Group about e-mail traffic, more than 290 billion (yes, billion) e-mails were send and received in 2019. But, the forecast for 2025 is even more shocking, reaching almost the 400 billion e-mails. Now, image you could actually have a solution to have an e-mail processing management software for your infor IDM.

Our solution for IDM

Fellow’s solution processes incoming e-mails to text classify and import them to Infor Document Management (IDM). Furthermore, the e-mails are not only readable and stored. They are categorised into a specific document type layout.

Long story short, just by forwarding your e-mail, the content of it will be imported into IDM and classified by its subject and attributes. So, the workflow would look more or less like this:

How does it work?

Forwarding the e-mails

So, let’s start easy. First of all, imagine you are an accounting manager and you receive everyday more than 50 e-mails about different purchase orders. The only thing you would need to do, is forwarding your e-mail to the Fellow Cloud-Mailbox.

Fellow Cloud-Mailbox

Firstly, in the Fellow Cloud-Mailbox we would process the content of the e-mail with our solution. Here the magic would happen with NLP and a Document Text Classifier.

What does this exactly mean? It basically means that the content of the e-mail could be read and analysed for specific attributes, like subject, purchase order, date, etc, and exported to IDM.

The beauty keywording is that even if every e-mail has a different format and content, our solution would be able to keep learning and adapt itself to accurate data extraction through attributes. With the TF-IDF we are able to create different templates.

How does it look like?

Fellow Consulting AG is one step further. We are developing a new widget for your InforOS Homepage to allow you to validate the attributes and to train the system to a nearly 100% accurate data extraction. Take a peek here:

Forget about searching in your inbox and start sharing important information through IDM. It was never so easy to sort your content. This machine learning based solution will automate and digitise your process. Literally e-mail keywording – that simple.

Fellow²KV. Better, faster, smarter.

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It’s not a big secret that companies throughout industries need to digitise and automate their document management process. Hence, our goal is to automatically extract all invoices data to nearly a 100%!

Our new solution: Fellow²KV

Reality is that companies receive in a day, month or even year great uncountable amounts of invoices but not even 80% is properly extracted. Having a document management software is already a big step to saving costs, time and resources. But, as everything in life, changes and improvements can be done.

Fellow Consulting AG has developed a new version called Fellow²KV. This machine learning plugin is able to train the Ephesoft Transact software to identify the proper data during your process of digitization. It can do these three functions at once:

  1. Analysis of documents via TF-IDF.
  2. Synchronisation of extraction rules.
  3. Learning new extraction rules by simply having a one-time human assistance.

How does it work?

With our Fellow²KV we can improve the accuracy of the Ephesoft Engine by filling it with our cloud-based extraction repository. Every time when invoices are validated and then exported, the new extraction rules are saved and updated again in that same repository.

In order to apply those rules to the specific invoices layouts we have to match the invoices to certain terms or more specifically to an identifier. This is done by the TF-IDF.

TF-IDF weighs the frequency of a term (TF) and its inverse document frequency (IDF). Each word or term that occurs in the text has its respective TF and IDF score. This would more or less look like this:

Every point shows a different term identifier, but what we really want is to group the points near to each other to create a cluster. This cluster simply represents an invoice layout that can be used for different suppliers. This K-Means Clustering would look like this:

Now, imagine doing this process a million times and filling the Fellow²KV repository with more and more data. Nearly 100% of accurate extraction is certainly feasible, don’t you think? That’s why you can forget about training Ephesoft Engine for 4 to 6 months, with Fellow²KV you can start from day one!

OCR will boost your document management

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OCR technology will not just boost your efficiency but is going to provide you with some much-needed relief. On a daily basis companies receive so many documents. Imagine automating your document management processes: it is a real game changer.

OCR and the insurance industry

It is a known fact that the insurance industry is one of the most paper intensive industries. The main reason is because insurance agencies deal with contracts, claim forms, policy applications, etc. The lack of automated processes can have a great impact on customer response and experience. That is why OCR can make the difference!

With our OCR Server solution the automated document management will be boosted and consequently costs and time exponentially reduced. Insurance companies can then start to focus on their core business: improving customer experience.

The main advantage of the OCR Server is its ability to convert paper documents into digital files and date you can leverage. Hence, the information would be available and integrated with e.g. the company’s ERP system. Now, insurance companies could access their data easily and process customer queries, claims and requests faster.

So, why use OCR? This is the step-by-step how to enhance your customer journey:

  • Convert your documents into digital files.
  • Extract and integrate your data.
  • Improve your customer journey to become faster and prepared.
  • Retain your documents securely and over time.
  • Data will never be lost.

OCR is your competitive advantage for customer experience

Though document digitization is the next step across industries, for service-oriented companies it is now the time. Indeed, the OCR Server provides an effortless searchable PDF and ensures an integrated data compliance for storage and transfer. This solution is easy and advantageous for your corporate functions and business processes.

See for yourself and check out our new OCR Engine here:

www.cloudintegration.eu/recognition

Endless process optimization by using OCR

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How can companies, throughout industries, achieve better potential? With the OCR technology enterprises can increase their operational efficiency by converting unstructured data into a searchable and readable output.

OCR as key factor in the banking industry

Digital document processing is without a doubt a key success factor for corporate functions in all industries. Still OCR relevance and level of maturity can vary significantly depending on the industry and region. In the banking industry their need and readiness for change is at its peak point.

Why is OCR so relevant? Firstly, strict compliance regulations force the banking industry to make it necessary to process documents with sensitive data properly. OCR is able to optimise the high-volume data by creating the readable image of every type of document. Hence, banking and financial services companies can better ensure this regulatory compliance.

What is the main benefit of OCR? Scanned documents are mostly digital images of original paper formats where the extraction of its information would mean time and cost consuming manual retrieval. The OCR technology can convert these digital images into machine-readable PDF files and automate process to integrate the data. The process would look like this:

  1. Upload the scanned or imported documents into the Server.
  2. The Server processes and creates the searchable OCR file.
  3. The extracted data is now searchable and accessible.
  4. The converted document can be exported accordingly to their ERP system.

Simplifying and automating processes

Even though not every industry is on the same level of maturity to adopting the OCR Server, it is still a matter of time. The added value behind this solution is enormous because it isn’t a complete change to corporate functions but rather an improvement to already-existing processes. Simplifying information retrieval and processing the data accurately was never so easy.

See for yourself and check out our new OCR Engine here:

www.cloudintegration.eu/recognition

Here’s how OCR will enhance your business

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In all industries, OCR is important for core back-office functions. To achieve IT architecture transformations you should strive for a holistic view of all digital processes. Hence, manual workarounds based on poorly controlled paper-based processes need to be reduced.

OCR and the pharmaceutical industry

Digitization via OCR has the great advantage of eliminating slow and costly manual processes. It also speeds up your retrieval processes tremendously. In the pharmaceutical industry regulatory compliance is essential. Digital document management will help you to achieve increased efficiency and lowered costs.

But, currently one of the most pressing issues in the Pharma industry is their delayed payment rate. The main reason behind this is large buyers like healthcare providers and the government who get stuck in an exhausting and long bureaucratic battle.

The OCR Server is the solution for an advanced invoice recognition system which can deliver not just extracted but structured results from template free documents. Here are the main advantages:

  • Cost and time efficiency: Time spent on manual data entry, auditing the data, or inspecting accuracy standards can now be spent on more efficient tasks that are critical to the company’s success.
  • Automatic data entry: With OCR you can forget about manually entering all the data.
  • Enhanced informational retrieval: It is not just about extracting the data but also properly file and organize for finding and processing later.
  • Unmatched accuracy: Confidence of data accuracy is the key to our OCR server and your positive business development.

The added value and change you need!

Across industries the need for digitization is growing. It is also commonly linked with high switching costs. Nevertheless, the OCR Server works as an added value and is able to make the desired and needed change.

Check out our newest OCR Engine here

www.cloudintegration.eu/recognition