Duplicates are duplicate data records that often occur when several employees are involved in processes.
For example, if an incoming invoice is scanned twice, it appears twice in the system. A problematic scenario: An invoice is copied because several employees have to work with it. Who guarantees that the invoice copy does not end up in the system? If your company lacks correction mechanisms to sort out duplicates, it can quickly happen that invoices or other important documents are processed twice. This results in accounting errors and the efficiency of your employees also suffers from this problem. It is time-consuming to maintain the data records manually. Chaos arises quickly but it is hard to eliminate it. Employees who try to restore order in your data records are blocked for success-relevant tasks. And often errors creep in during these monotonous control tasks. The best solution is to prevent duplicating invoices during processing. An optimized workflow for invoice control helps you and your employees to avoid a lot of frustration and wrong payments. This can be illustrated well with an example:
A Plum Consulting survey showed that small and medium enterprises (SMEs) spend about 11% of their working time in the administrative area to receive invoices.
Thanks to an optimized workflow, our customers save between 15% and 35% of this effort.
Does this make sense for you? Fellow Consulting is convinced that there is savings potential for you, too! We use programs that automatically check your invoice archive for duplicate data records.
Avoid invoice duplicates with IDM Capture (Transact)
Ephesoft and Infor – the experts in document processing – have jointly developed an add-on product that intelligently solves your document capture needs. IDM Capture (Transact) is specialized in capturing, classifying, extracting, validating, exporting and image processing data from documents. As an add-on to Infor OS‘ document management software, it enables your users to instantly identify and automatically sort out duplicate invoices.
How does automatic duplicate checking work?
IDM Capture (Transact) uses machine learning. It enables the system to recognize and capture all content related to specific transactions. You can individually define important information that is crucial for detecting invoice duplicates. With little programming effort, index fields are defined, which are automatically compared when new files are uploaded. Vendor numbers or the invoice number, for example, can be used for this purpose. This ensures that the same documents are only entered into the system once, without your employees having to deal with checking data records. Whether invoices are copied or scanned once, twice, three times or 50 times – they only end up in the system once.
Use IDM Capture (Transact) for your business
IDM Capture (Transact) is easy to use and reliable. Tailor-made scripts transform the logic of business processes into workflows. Web-APIs support direct embedding in company applications and customer portals.
Fellow Consulting supports you with the configuration, so that you can adjust IDM Capture (Transact) optimally and in only a few days to the needs of your company. Thus, even complex workflows and accounting processes are mapped.
We will find a solution for your accounting problem in a short time. We would also be happy to come to your company and take a look at the processes on site!
Now it is up to you: Would you like to save up to 35% of your administrative effort for invoices? Then talk to us!