This line of stories will show you the impact an advanced invoice recognition system and OCR can have on your company
I want to point out the value of advanced document management and OCR. Therefor it is not necessary to explain and to understand industries in detail. On the contrary – I want to show you in a very brief and simple form, how much impact an OCR Server and a unified document system will have on your company, no matter what industry you belong to.
The usage of a unified document management via OCR for an automobile manufacturer creates the perfect example to elaborate it’s value. A car consists of many pieces, as you know: (Engine, framework, windows,…). All of these pieces are valuable assets for the car’s functionality.
On top of that, all of these pieces have to be delivered to the manufacturer by various suppliers. This could create chaos considering the fact that they might bill the manufacturer in different forms. Invoices can take on all types of form and shape:
To organize and to read all the data from these different types of invoices is tough. Especially when you do not know which invoice belongs to which supplier (is A or C responsible for the delivery of Windows) , it is super hard to create an organized system out of different shaped issues like these.
Now this is where an OCR server and an emerging document system can be very helpful. Optical Character Recognition means bringing documents in a unified form and therefor in an easily searchable and accessible system. In this case the invoices for all the different parts find structure and organization in their supplier-source.
At the end of the day you will be lucky to find yourself in a situation of order and no stress. Your documents are easy to find, searchable and they all are in the same shape and form perfectly accessible for your team and your customers.